TheWorkingGM Staffing Levels & Productivity Planner

Stop guessing how many labour hours each department needs.

TheWorkingGM Staffing Levels & Productivity Planner turns forecast demand into required labour hours, then compares that requirement with the hours already scheduled.

It is built for hospitality operators who need to identify understaffing, overstaffing and cost exposure early—while there is still time to redeploy hours and control agency spend.

Inside the workbook:

• Editable departments, demand drivers and productivity standards

• Average hourly costs and minimum-shift settings

• A seven-day demand planner covering every operating department

• Automatic required-hours calculations based on forecast demand

• Required-versus-scheduled hours and cost-gap analysis

• Clear UNDERSTAFFED, OVERSTAFFED and ON PLAN status flags

• A staffing gap summary to support redeployment decisions

• A management dashboard showing weekly requirement, deployment and net cost exposure

• Built-in checks for missing targets, hourly costs and critical manager actions

How to use it:

1. Set your departments and practical productivity targets.

2. Enter forecast demand and currently scheduled hours in the blue input cells.

3. Review the departmental gaps and cost impact.

4. Redeploy available hours before adding labour or using agency staff.

5. Adapt the standards to your own service level and operating model.

Designed for hotels, restaurants, pubs and accommodation operations that want evidence-led staffing decisions without unnecessary complexity.

Format: Editable Excel workbook (.xlsx). Single-site licence included. This is a management planning tool and does not replace accounting, payroll, tax, legal or employment-law advice.