Seating Chart Planner Spreadsheet — Tables, Seats, Meals & Guest Notes

🔥 Seating Chart Planner: Instant Download

Set up your tables, assign every guest a seat and flag meals and special needs for the venue.

A seating planner in one Excel workbook: 3 working tabs plus Start and Disclaimer, in one file that is yours to keep.

✨ What It Does for You

• Lay out tables with capacity, type and zone
• Assign every guest a seat and meal
• Flag allergies, accessibility, kids and VIPs
• Hand the venue clear notes

📦 What's Inside

• Start and Disclaimer: event name, expected guests, and default seats per table, a 6-step how-to, a sheet map, and a plain-language disclaimer
• Table Layout: table number, name, capacity, type (round, rectangle, square, cocktail), and location zone
• Seat Assignments: table, seat, guest name, side (Partner A, Partner B, family, friend, coworker), and meal choice
• Special Needs: allergy, dietary, accessibility, kids, and VIP flags with notes for the venue or caterer

💡 Who This Is For

• Couples seating a wedding reception
• Hosts planning a rehearsal dinner or gala
• Planners sharing a seating list with the venue

🔄 Before and After

• Before: Sticky notes on a poster board. After: A Table Layout and Seat Assignments you can edit anytime
• Before: Meal counts tallied at the last minute. After: A meal choice on every guest row
• Before: Allergies lost in a text thread. After: A Special Needs tab with notes for the caterer

⚡ Get Started in Minutes

• Download the .xlsx and open it in Excel or Google Sheets
• Set guests and seats per table on Start
• Build your Table Layout
• Assign seats and add special needs
• Pick from the dropdowns as you fill it in

Organization worksheet only: not wedding planning professional advice, legal, tax, or financial advice.

Sample data is fictional. Replace it with yours.

🔒 Instant Access

Once you purchase, you get immediate access to your file. It is yours to keep.

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If this template doesn’t help you save time or improve your workflow, message me and I’ll make it right. Your success matters.

💬 Need Help?

Message me anytime. I’m here to help you get the most out of your templates. Email herrickkyle87@outlook.com.

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