The Fix It First Kit

Rework Tracker and Root Cause Guide

Find the work that gets done twice. Fix it at the root. Prove it stopped.

For team leaders, managers and improvement leads who know time is lost to rework but can't yet put a number on it.

THE RULE THAT RUNS THROUGH IT

Don't automate rework. Find it, fix it at the root, then automate.

WHAT'S INSIDE

• Rework log: what gets redone, where it starts, who fixes it, how often and how long. Hours and cost work themselves out

• True cost: each team's cost to employ, from salary and on-costs, turns lost hours into a money value

• Same task, different ways: how each person does a task, the fastest way and the gap for everyone else

• Fix and prevent: an owner, a due date and a check 30 days after each fix, so it only counts once the rework stops

• Dashboard: open rework, hours and cost lost a month and a year, overdue fixes, checks due and hours recovered

• Word guide: the rule, where rework turns up, a fillable root cause worksheet, seven steps to agree one way, proving the fix and when it's ready to automate

• One-to-one questions that bring rework to the surface without blame

• 5 AI prompts for finding rework in your notes, asking why, comparing methods and checking fixes

• Worked examples and blank versions

Works with Microsoft Copilot, ChatGPT, Claude and Gemini. Needs Excel 2019 or later and Word. It doesn't work in Google Sheets. Instant download.

For use within one organisation. Please don't resell or share it publicly.

Writing up the one agreed way? The SOP and Process Map Kit has the template. Deciding what to automate next? The Finance AI Process Finder sorts the work.