Lawn Care Business Spreadsheet | Landscaping Pricing Calculator, Mowing Bid, Estimate & Invoice | Excel + Google Sheets (US Edition)

Lawn Care Business Spreadsheet for Excel & Google Sheets: mowing pricing calculator, landscaping estimate & invoice, client and job tracker, route planner, and an Action Board that shows what to do next. US Edition.

The most complete lawn care spreadsheet we could find — built for the trade, not re-skinned. Run your lawn care or landscaping business from one workbook: measure the property, price the cut from your real costs, send the estimate, plan routes, log visits, invoice, collect, and know every morning exactly what to do next.

YOUR ACTION BOARD — WHAT TO DO NEXT

Open it every morning and nothing slips:

• Every visit and job scheduled for the next 7 days, day by day
• Who owes you — overdue first, part payments included
• Work done but not invoiced yet
• Past visits still open, and estimates waiting for a yes
• Materials to buy by the date you need them
• Reminders: blade and oil service, agreement renewals, leads to call back, your next estimated tax payment
• Your own task list with due dates — Overdue, Today, This week

PRICE EVERY CUT WITH REAL NUMBERS — Mowing Bid Calculator

• Mowing time from deck width, speed and turf area — slopes, obstacles and bagging included
• Real cost per visit: labor, overhead, mower wear, trimmer and blower, truck fuel
• Suggested price never below your minimum per stop, your target margin or your billing rate
• "Which mower pays?" compares 21" to 72" decks and checks whether each fits through the client's gate
• Season total and monthly payment

MEASURE ONCE, ORDER EXACTLY

• Property Takeoff: turf, slopes, beds, edges, hedges, trees — rectangles, circles, triangles, irregular areas
• Material Estimator: mulch, soil, compost, stone (cubic yards, bags, tons, and whether bulk or bagged is cheaper), sod pallets, seed, fertilizer (target N rate → pounds of product)
• Planting Estimator: plants per bed by spacing, installed price

FROM ESTIMATE TO PAID

• Printable estimate with the property specs from your takeoff
• Service Price List with 60 typical US lawn and landscape services, each with a margin check
• Maintenance Agreements: season value, monthly payment, mows per month, renewal date
• Route Sheet: revenue per crew-hour for each route day
• Job & Visit Log with part payments and balance due
• Printable invoice that lists the client's completed visits automatically, plus the next free invoice number

KNOW IF YOUR BUSINESS REALLY PAYS

• Dashboard: revenue earned, cash collected, profit and $ per man-hour, filtered by period and by client type (Residential, Commercial, HOA…)
• Revenue by service, recurring share, cash in vs. cash out, route profitability
• Equipment & Service: hour meters, oil, blade and air-filter alerts, real cost per engine hour

MONEY, MILEAGE & TAXES (US)

• Expenses by category · Mileage Log with the IRS rate applied by date (2026: 72.5¢, then 76¢ from July 1)
• Tax Set-Aside: year-to-date amount to put aside and the four 1040-ES quarterly payments; choose the standard mileage rate or actual vehicle expenses
• Fertilizer & pesticide application records (EPA Reg. No., rate, area, wind, applicator)

WHY PRO SERIES?

Most lawn care trackers give you clients, a schedule, invoices and expenses. Pro Series adds the trade tools: property takeoff, a mowing bid built on real costs, material and planting estimators, the Action Board, part payments, agreements, route profitability, tax set-aside and application records — 20 tabs and more than 58,000 formulas, every figure re-checked independently before release.

WHAT'S INCLUDED

• READY workbook (.xlsx) — clean, for your business
• DEMO workbook (.xlsx) — a full sample season to explore
• Google Sheets versions (READY and DEMO) — menus and protection ready; Google Sheets Access PDF with your Make-a-copy links
• Quick Start Guide (PDF)
• User Guide (PDF, 18 pages) — every tab, formulas explained, examples, FAQ

GOOD TO KNOW

• Works in Microsoft Excel 2019 or newer / Microsoft 365 (Windows and Mac) or Google Sheets
• No macros, add-ons or subscription. Your data stays in your own file
• US Edition: US dollars, MM/DD/YYYY dates, IRS mileage rates, Form 1040-ES quarters, sales tax only where your state charges it. Imperial units by default — Metric can be switched on. UK and Australia editions are planned
• Up to 150 clients and 1,500 jobs and visits per workbook
• An organizing and estimating tool — not tax, legal or agronomy advice

FAQ

Is there a monthly fee? No. You pay once and the files are yours.

Do I need Excel? No. Use Microsoft Excel 2019 or newer / Microsoft 365, or the free Google Sheets version included.

How do I get the Google Sheets version? Open the Google Sheets Access PDF, click the link and choose "Make a copy".

Will it do my taxes? No. It organizes income, expenses, mileage and estimated tax set-aside. Ask a tax professional how to report them.

BOMDOXI — Simple tools. Smarter work.