STAFF FILE AUDIT

A Staff File Audit is a structured, evidence‑based review of an employee’s complete workforce record. It verifies that recruitment was lawful, checks were completed, training and competency are evidenced, supervision is meaningful, and conduct concerns are managed appropriately. It provides defensible assurance that the individual is safe, suitable, trained, supervised, and competent to deliver regulated care.

This audit is used by CQC inspectors, safeguarding partners, commissioners, HR auditors, and legal teams to confirm compliance with workforce regulations and organisational governance.

Audit Purpose & Governance Intent

The audit confirms that the staff file demonstrates:

• Safe recruitment and suitability

Terms of Use & Licensing Agreement

1. Introduction

These Terms of Use and Licensing conditions govern all digital products purchased from Lilliemacs Consultancy via payhip. By completing a purchase, the customer agrees to comply with all terms set out below. These terms apply to all downloadable, editable, or instantly accessible digital resources, including toolkits, templates, frameworks, guides, and governance materials.

2. Licence Grant

Upon purchase, Lilliemacs Consultancy grants the customer a non‑exclusive, non‑transferable, single‑organisation licence to use the digital product.

This licence permits internal use only within one registered organisation (including its staff, contractors, and authorised representatives).

3. Permitted Use

Customers may:

Download and store the digital files for internal operational, governance, compliance, or training purposes.

4. Prohibited Use

Customers may not:

Share, distribute, or resell the digital product to any third party.

Upload or publish the content on public platforms, websites, or social media.

Use the content for commercial resale, consultancy packages, or external training programmes.

Claim authorship or intellectual ownership of any part of the product.

Provide copies to partner organisations, franchises, or multi‑site networks without a valid extended licence.

5. Intellectual Property Ownership

All digital products remain the exclusive intellectual property of Lilliemacs Consultancy.

Purchasing a licence does not transfer ownership, copyright, or moral rights.

All content is protected under UK copyright law and international intellectual property conventions.

6. Terms of Use

By accessing or downloading the digital product, the customer agrees to:

Use the product responsibly and in accordance with all licensing conditions.

Ensure staff members accessing the product understand the permitted‑use restrictions.

Maintain secure storage of digital files to prevent unauthorised access.

Avoid any action that may compromise the integrity or confidentiality of the content.

7. No‑Refund Policy

All digital products are non‑refundable due to immediate access and the nature of downloadable content.

8. Breach of Terms

Unauthorised sharing, reproduction, or redistribution constitutes a breach of licence.

Lilliemacs Consultancy reserves the right to:

Revoke access to digital products

Suspend or terminate licences

Pursue legal remedies where necessary

Recover financial losses resulting from misuse

9. Acceptance of Agreement

By completing a purchase, the customer confirms that they:

Understand and accept these Terms of Use and Licensing conditions

Agree to comply with all permitted‑use and prohibited‑use requirements

Acknowledge that breach may result in licence termination or legal action