The School Proprietor Toolkit

The School Proprietor Toolkit: Five Policies Every Private School Should Hold in Writing

Most private schools run on goodwill and memory. Fees are chased family by family, complaints are handled by whoever answers the phone, and inspection is a surprise. Written policies end most of those arguments before they start.

What is in the toolkit (each as an editable Word file and a print-ready PDF)

00 Start Here: the order of work

01 Fee Collection Policy, with three reminder letters, a payment-plan and bursary form, a parent acknowledgement slip and a termly collection tracker

02 Parent Complaint Procedure: three stages with time limits, a complaint form, an outcome letter and a complaints log

03 Staff Appraisal Template: the annual cycle, objective setting, lesson observation, self-review and appraisal record

04 Safeguarding Checklist: a red–amber–green audit, a contacts list and an action plan

05 Inspection-Readiness Checklist: everything a State Ministry of Education inspector is likely to ask for

Every template has square brackets where your school's details go. Adapt, approve, date and share.

Pairs with: the School Leader's Document Pack (eleven further templates) and the book Leading World-Class Schools in Africa.

Start free: the School Health Snapshot at checkyourschoolhealth.com shows which of these to start with.

Templates are a starting point, not legal advice. Check them against your State Ministry of Education's current requirements.