Fitness Coach OS — Client & Income Tracker with Auto-Calculating Dashboard (Excel + Google Sheets)

Stop guessing how much you're making or who still owes you. Fitness Coach OS is a real, working spreadsheet — not a static PDF — that tracks your clients, income, and sessions in one place, with a dashboard that calculates everything automatically.

Works for both billing styles: monthly/recurring clients AND pre-paid session packages. If you sell "10-session packs," this tracks exactly how many sessions each client has left and flags who's due for renewal — automatically.

What's inside — 4 connected tabs:

01 Dashboard

Active clients, monthly recurring revenue, outstanding payments, sessions logged, and a "Clients Low on Sessions" alert — all calculated automatically from the other tabs. Nothing to set up.

02 Clients

Every client in one place: name, contact info, program type, billing type (Monthly or Package), rate, start date, and status (Active / Paused / Ended) — all with built-in dropdowns. Package clients show sessions remaining automatically.

03 Income

Log every payment as it comes in. Mark it Paid, Pending, or Overdue — the Dashboard tracks what's owed to you automatically.

04 Sessions

Log every training session. For package clients, each logged session automatically counts down their remaining balance.

Plus a Read Me tab that explains the whole thing in a page.

Works everywhere:

✔ Opens directly in Excel

✔ Import into Google Sheets (File → Import) — same formulas, same dashboard

✔ Comes pre-filled with sample data so you can see exactly how it works before you clear it and add your own

What you get:

✔ 1 Excel file (.xlsx) — instant download

✔ 4 connected tabs with real, working formulas

✔ Supports monthly retainer clients AND pre-paid session packages

✔ Auto-calculating dashboard — no manual math, includes a low-on-sessions renewal alert

✔ Built-in dropdowns for billing type, client status, and payment status

✔ Personal and commercial use included

✔ No subscription, no monthly fee — buy once, use forever

Questions?

Message me anytime — I read every message and get back to you as soon as I can.

Because this is a digital download, all sales are final. If a file won't download, or it isn't what the listing described, message me within 30 days and I'll fix it or refund you in full.