Effective Date: 10 October 2026

Last Updated: 13 October 2026

1. Introduction

KleanBiz Systems respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we may collect, use, store and share personal information when you visit our store, purchase a digital product, download a free resource, contact us or otherwise interact with KleanBiz Systems.

KleanBiz Systems is operated by:

Bukham Projects and Properties Ltd.

Email: support@bukham.co.uk

For the purposes of applicable UK data protection law, Bukham Projects and Properties Ltd. is the data controller in relation to personal information that it determines how and why to process.

UK privacy rules require organisations to explain their identity and contact details, purposes and lawful bases for processing, recipients, retention arrangements and individuals' rights.

2. Personal Information We May Collect

Depending on how you interact with KleanBiz Systems, we may collect or receive information including your name, email address, transaction information, order history, products purchased or downloaded, customer support correspondence, marketing preferences, consent records and information submitted through our Contact page.

We may also receive limited technical, device, browser, store usage or transaction information made available through Payhip and related service providers.

We do not ordinarily receive or store your complete debit or credit card number.

Payment details are normally processed directly by the relevant payment provider.

3. How We Collect Personal Information

We may collect information directly from you when you purchase a product, download a free product, contact us, submit a contact form, subscribe to marketing communications or communicate with customer support.

We may also receive relevant information from service providers involved in operating our store or processing transactions.

4. Why We Use Personal Information

We use personal information only where there is an appropriate purpose and lawful basis.

We may process information to fulfil digital product orders and provide requested downloads. This is normally necessary for the performance of a contract.

We may process information to respond to customer service enquiries and resolve access or order issues. Depending on the circumstances, this may be necessary to perform a contract or support our legitimate interest in providing effective customer service.

We may process transaction and financial information to comply with accounting, taxation, fraud prevention and other legal obligations.

We may process appropriate information to protect our business, intellectual property, store and customers against fraud, misuse or security risks where we have a legitimate interest in doing so.

We may use personal information for marketing where we have appropriate consent or another lawful basis that permits the communication.

5. Free Downloads and Marketing

Obtaining a free KleanBiz Systems resource does not automatically mean that you have agreed to receive unrelated promotional emails.

Where marketing consent is required, we will use the consent choices presented through our store or marketing provider.

You may withdraw consent or unsubscribe from marketing communications at any time.

Withdrawing marketing consent will not affect the lawfulness of processing carried out before withdrawal.

6. Payment Processing

Payments may be processed through payment providers such as PayPal, Stripe or other providers made available through Payhip.

These providers may collect payment and transaction information directly from customers.

We generally do not receive the complete payment card information entered into those payment systems.

Payment providers process information under their own privacy and security policies.

7. Organisations We May Share Information With

We do not sell your personal information.

We may share personal information where reasonably necessary with service providers that help us operate KleanBiz Systems.

These may include Payhip, payment processors such as PayPal and Stripe, email or mailing list providers where connected to our store, professional advisers, accounting or tax advisers, technology providers and organisations involved in fraud prevention or security.

We may also disclose information where required by law, court order, regulatory requirement or lawful request from a public authority.

8. International Processing

Some technology, ecommerce or payment providers may process information outside the United Kingdom.

Where applicable data protection law requires safeguards for international transfers, appropriate safeguards should be used by the relevant organisation.

Information about international transfers by individual service providers can normally be found in their own privacy policies.

9. How Long We Keep Personal Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and to comply with applicable legal, accounting, taxation or reporting requirements.

Financial and transaction records may normally be retained for periods required by applicable tax and accounting law.

Customer service correspondence may be retained for a reasonable period where it is useful for resolving complaints, disputes or repeat enquiries.

Marketing information may be kept until you unsubscribe, withdraw consent or the information is no longer required.

We may retain a minimal suppression record where necessary to ensure that a marketing opt out continues to be respected.

10. Data Security

We take reasonable organisational and technical measures to protect personal information from unauthorised access, misuse, alteration, disclosure or loss.

Our store also relies on technology and payment service providers with their own security measures.

No internet based service can be guaranteed to be completely secure.

11. Cookies and Similar Technologies

Our online store and third party providers may use cookies or similar technologies.

Some cookies may be necessary for functions such as checkout, security, customer accounts and authentication.

Other cookies may support analytics or additional functionality.

Where applicable law requires consent for non essential cookies, those cookies should only be used after the appropriate consent has been obtained.

The ICO states that website visitors should be given information about cookies and that non essential cookies generally require the user's agreement before they are used.

12. Your Data Protection Rights

Depending on the circumstances, UK data protection law may give you rights relating to your personal information.

These may include the right to be informed about how your data is used, the right to access personal information held about you, the right to request correction of inaccurate information, the right to request deletion where applicable, the right to restrict processing in appropriate circumstances, the right to object to certain processing, the right to data portability where applicable and the right to withdraw consent where processing is based on consent.

These rights are not absolute and can depend on the circumstances and legal basis involved. If you live outside the UK, your local data protection laws may give you other rights.

13. Exercising Your Rights

To make a privacy or data protection request, contact:

support@bukham.co.uk

Please provide enough information for us to identify the relevant records and understand your request.

We may need to verify your identity before providing personal information or making certain changes.

14. Complaints

If you are concerned about how your personal information has been handled, please contact us first so that we have an opportunity to investigate.

You may also have the right to complain to the Information Commissioner's Office.

15. Children's Information

KleanBiz Systems is intended primarily for adult entrepreneurs, business owners and business users.

We do not knowingly design our products or store for the collection of personal information from children.

16. Third Party Websites

Our store may contain links to independent third party websites or platforms.

Those websites have their own privacy policies and practices.

We are not responsible for privacy practices on websites that we do not control.

17. Changes to This Privacy Policy

We may update this Privacy Policy where necessary to reflect changes in law, business practices, technology or service providers.

The current version will display the date of its latest update.

Privacy information should be reviewed and updated when an organisation's processing practices change.

18. Contact

For privacy questions or requests, contact:

KleanBiz Systems

Operated by Bukham Projects and Properties Ltd.

Email: support@bukham.co.uk