UK Car Ownership Log: MOT, Tax, Insurance & Service Record

Owning a car comes with a handful of dates that matter every year, and a history that helps when you sell. This log keeps both in one place: MOT, tax, insurance, servicing, mileage, fuel or charging, tyres and more.

It's a 24-page fillable PDF, written for UK drivers. Type into it on screen or print it and write by hand. Use one copy for each car.

What's inside (24 A4 pages, in colour-coded sections)

Start

• Before you start, with the free official checks on GOV.UK, and a linked contents page

Vehicle

• Vehicle details: make, model, registration, VIN, fuel type, buying details, finance or lease, tyre size, oil and handy facts
• Key dates at a glance: MOT, tax, insurance, breakdown, service, warranty and more, with a reminder tick, plus a year planner

Renewals

• MOT history and due dates: each test with pass or fail, mileage, expiry and advisories
• MOT advisories to keep an eye on, and when each was fixed
• Vehicle tax (VED): renewals, how you pay, and SORN
• Insurance: your policy, extras and renewals over the years
• Insurance quote comparison: four quotes side by side, with the same 15 details for each
• Breakdown cover: provider, cover level, a comparison at renewal and call-outs

Running

• Service log over 2 pages, and repairs and parts
• Mileage log, for business trips or an insurance mileage limit
• Fuel log, with a simple way to work out your real miles per gallon
• EV charging log: home and public charging, kWh, cost and battery level
• Tyres: what's fitted, tread and pressure checks
• Recalls and warranty

Costs

• Running costs by month, with a yearly total
• Parking, permits and clean air zones, including penalty and charge notices
• Documents and contacts: where everything is kept, and the numbers you'll need

Selling

• Selling the car: a checklist for before, on the day and after, including settling any HP or PCP finance, the V5C and telling DVLA
• Notes

What you'll download

• UK-Car-Ownership-Log_LifeAdminDeskStudio.pdf (PDF, 24 pages)

How it works

• Digital download: one PDF file. Nothing physical is posted.
• Straight after you pay, you'll be taken to your download page, and you'll also get an email with your download link.
• Type into the fillable fields and tick boxes using a PDF app that supports forms, such as the free Adobe Acrobat Reader, then save. Or print on A4 and fill it in by hand.
• Some browser and phone PDF viewers don't save form entries. If that happens, use Adobe Acrobat Reader.
• For petrol, diesel, hybrid and electric cars. Skip any page that doesn't apply.
• The images show made-up example entries. You get a blank log.
• A4 size. It prints on US Letter with "fit to page", but it's written for the UK.

Written for the UK

The log uses UK terms (MOT, VED, V5C, SORN) and points you to the free official services: check your MOT history and sign up for MOT reminders on GOV.UK, check if a car is taxed, and check for safety recalls. It notes that a car's first MOT is due at 3 years old in England, Scotland and Wales, and at 4 years old in Northern Ireland. Fees, tax rates and fines change, so none are printed. Check the current figures on gov.uk, or nidirect.gov.uk in Northern Ireland.

Please note

This is a practical record for your car. It isn't legal or financial advice, and it doesn't replace your car's handbook. Follow the manufacturer's service schedule and your garage's advice. Don't write your V5C document reference number in it.

How this was made

I designed this log and chose its contents, which were checked against official GOV.UK and DVLA guidance. AI tools were used to help draft some of the wording and to help build the layout of the PDF. Every page has been checked and the fillable fields tested before release. There are no AI-generated photos or illustrations.

Digital download and cancellations

This is digital content, available to download straight after purchase. At checkout, you'll be asked to agree that the download can start immediately and to acknowledge that you then lose your 14-day right to cancel under the UK Consumer Contracts Regulations. If the file is faulty or won't open, email lifeadmindesk@gmail.com and I'll put it right.

Personal use

For personal use by you and your household. Please don't resell or share the file publicly.

From LifeAdminDeskStudio: practical, UK-specific organisers for the paperwork side of life.