Race Crew & Support Planner

Organize your race crew, support points and race-day responsibilities in one clear, editable planning system.

The Race Crew & Support Planner is an editable workbook compatible with Microsoft Excel and Google Sheets, designed for ultra runners, trail runners and endurance athletes who use their own support crew during long-distance events.

Plan where your crew should be, who is responsible, what needs to happen at each support point and whether every task is prepared or completed.

What you can plan

• Crew points and support locations

• Race distance and planned arrival times

• Assigned crew members

• Support tasks

• Task categories

• Task priorities

• Preparation status

• Completed meetings and actions

• Open support tasks

• Overall crew readiness

What’s included

• Dashboard

• Crew Plan

• Support Tasks

• Settings

• Race Crew & Support Planner XLSX workbook

• Quick Start Guide PDF

Clear crew responsibility

Assign every task to a specific crew member and use HIGH, MEDIUM or LOW priority to show what needs the most attention.

Automatic task statuses help you see whether an action still needs preparation, is ready to go or has already been completed.

How it works

1. Set up your event details, race distance, units and crew members.
2. Add each support point with location, distance and planned arrival time.
3. Assign responsible crew members and support tasks.
4. Set task priorities and preparation status.
5. Use the Dashboard to review open tasks, completed points and overall crew readiness.

Product details

Digital product only - no physical item will be shipped.

Editable XLSX spreadsheet compatible with Microsoft Excel and Google Sheets.

Designed for personal race crew organisation and support planning.

Please note: this workbook is an organisational planning tool. It does not determine official crew access, aid-station rules, mandatory equipment, race cutoffs or organiser procedures. Always verify current crew zones, access rules, parking information and race regulations with the event organiser.

For personal use only. Resale, sharing or redistribution is not permitted.