All-in-One Staff Rostering and Manager Notion Template

Staff Shifts Rostering & Employee Management Notion Template

Take the stress out of staff scheduling and employee management with our all-in-one Notion template designed for small business owners. Whether you run a café, retail store, or small office, this template helps you manage everything from shifts to leave requests, availabilities, and rostering costs—all in one intuitive workspace.

✨ Key Features:

1. Visual Shifts Calendar

• See all staff schedules at a glance with a color-coded calendar view.
• Weekly and monthly views make it easy to track shifts, coverage, and availability.
• Quick drag-and-drop shift adjustments save time and reduce errors.

2. Employee Records

• Keep all essential employee details in one place: contact info, roles, work hours, and notes.
• Track employment status, start dates, and contracts efficiently.

3. Leave Requests & Availability

• Employees’ leave requests can be logged and tracked effortlessly.
• Maintain a clear record of availability and time-off, reducing scheduling conflicts.

4. Automated Rostering Costs

• Calculate labor costs per shift or per week automatically.
• Visual dashboards display total hours, overtime, and payroll estimates.

5. Smart Shift Alerts & Availability Validation

• Automatic Conflict Detection
• If a shift is scheduled on a day the employee isn’t available, the system will instantly flag it with a
• ⚠️ Not Available warning.
• Visual Confirmation
• :On the other hand, if the shift matches their availability, it shows a clear ✅ Available indicator.
• Error-Proof Scheduling: This feature reduces double-checking and ensures no employee is accidentally rostered outside of their availability.
• Shift Entry Alerts: If a shift is missing key details (like no employee assigned or no date selected), the system flags it right away, helping you.
• spot incomplete entries before they become issues.

6. Intuitive & Customizable

• Easy to customize to suit your business structure and staffing needs.
• Clean, professional design with color-coded roles and shifts for quick identification.

Benefits for Small Business Owners:

• Save hours each week with automated scheduling and cost tracking.
• Reduce scheduling conflicts and improve staff satisfaction.
• Keep employee records, shifts, and costs organized in one central hub.

What’s Included:

• Full Notion template with pre-built databases for shifts, employees, leave, and costs.
• Visual shift calendar with weekly and monthly views.
• Step-by-step guide for setting up your template.

Perfect For:

• Cafés, restaurants, small retail stores, offices, or any business managing multiple employees.

Take control of your staff scheduling and employee management today—stay organized, save time, and simplify your workflow with the Ultimate Staff Shifts & Employee Management Notion Template.