Materials and Procurement Control Pack - 16 Documents: Materials Control Plan, Approval Schedule, CofC and DoP Trackers, FAT Records, Delivery and Storage Inspections

The quality layer of materials management: specification compliance, certification and marking, off-site inspection, delivery checks by material, storage, traceability and nonconformity - 16 documents with worked examples, so every product on site can be shown to be the right one, certified, undamaged and in the right place.

Plan and approval: MP-001 Materials Control Plan template and worked example (submittal, approval, ordering, receipt, storage, traceability, certification, nonconformity, with a stage-by-stage document matrix); MP-002 Material Approval Schedule (every specified material, spec clause, submittal status, sample and benchmark reference); MP-011 Substitution and Equivalent Product Request; MP-014 Sample and Mock-Up Approval Record.

Certification and marking: MP-003 Certificate of Conformity Tracker; MP-004 CofC Request Letter; MP-005 Declaration of Performance and UKCA / CE Marking Check with the current Great Britain and Northern Ireland position stated (CE recognised indefinitely in GB; UKCA via a UK approved body).

Off-site inspection and long-lead: MP-006 Factory Acceptance Test and Off-Site Inspection Record plus FAT checklists for LV switchboards, air handling units, precast, structural steelwork and modular units; MP-013 Long-Lead Items Tracker with latest-order-date formula and RAG.

Delivery and storage: MP-007 Delivery Inspection Checklists for ten material types (reinforcement to CARES, structural steel, concrete delivery tickets, timber and FSC, insulation, cladding, pipework, cable drums and certificates, plasterboard, doors and ironmongery); MP-008 Storage and Handling Inspection (weekly, thirteen categories); MP-010 Shelf-Life and Expiry Register; MP-015 materials toolbox talk.

Traceability and nonconformity: MP-009 Material Traceability Log (certificate to batch to installed location); MP-012 Materials Nonconformity and Return Record; MP-016 Waste and Damage Log with cost summary.

The Construction Products Regulations position, UKCA and CE recognition, CARES, BES 6001, FSC and PEFC scheme facts were checked on the government and scheme pages on 16 September 2026. Complements the procurement, materials control and traceability procedures in our ISO 9001 QMS and the goods received note, delivery register, procurement schedule and materials reconciliation in the Site Management and Commercial packs, cross-referenced by code.

Format: 8 Word documents and 10 Excel workbooks, branded header and footer with document control. Edit freely for your own projects under the single-company licence included.

Built by StructAssure Ltd - Chartered construction and quality professionals (MCIOB, CQP MCQI, MAPM). Checked line by line before release.