Cafe & Barista Operations Training Kit: Barista Training Programme, Cost Per Cup Workbook and Checklists

Full description

This kit is for cafe owners, head baristas and trainers who need a written way to train new staff and a simple way to see what each cup costs. It gives you a workbook to cost drinks and track waste, a manual to train a new barista in two weeks, and printable checklists for the bar. All files are editable. Nothing is tied to a brand or a country.

Save with a bundle: this template is also in the Restaurant & Café Operations Bundle, 17 templates for $39 instead of $116. All 141 templates are in the All-Access Hospitality Template Library for $79.

What is inside

• Cafe_Ops_Workbook.xlsx: 12 tabs, 1,619 formulas, 4 native charts, 19 drop-down lists.
• Start Here, Dashboard, Settings, Ingredients (28 sample items with pack size and price), Drink Specs (22 sample drinks plus spare rows), Cost Per Cup, Cup Calculator, Sales & Waste Log (28 sample days), Dial-In Log, Equipment Maintenance (32 sample tasks), Skills Matrix (18 skills, 8 baristas), Training Tracker (20 sessions).
• Barista_Training_Programme.docx: 23 pages, 40 tables. Two-week plan (10 training days, 20 sessions with checkpoints), espresso dialling guide, milk texturing guide, drink standards, customer service, cleaning routines, practical scorecard, 20-question quiz with answers, trainer notes.
• Cafe_Checklists.pdf and Cafe_Checklists.docx: 7 A4 pages, 6 forms: opening, closing, quality check, grinder calibration log, temperature log, weekly deep clean.
• README.txt and LICENSE-and-Terms.txt.

How it works

1. Enter your tax rate, targets and shot limits in Settings. Enter pack sizes and prices in Ingredients.
2. Edit the drinks in Drink Specs. Enter menu prices and sales mix in Cost Per Cup. Flags show which drinks are above your target cost %.
3. Train a new barista with the manual and tick sessions off in the Training Tracker. Score skills in the Skills Matrix.
4. Log sales, waste, dial-in shots and maintenance. The Dashboard updates from the logs.
5. Print the checklists for the bar and file the completed sheets.

Details

• Formats: XLSX, DOCX, PDF. English. A4 print layout.
• Software: Excel 2010 or later, or a compatible spreadsheet app. Word or a compatible app for the manual.
• Delivery: instant digital download. No physical item is shipped.
• Currency is a plain number input. There are no country-specific rules built in.

Good to know

• All prices, quantities, dates, scores and results are illustrative samples. Replace them with your own data.
• The kit is a working tool, not professional advice. Verify local requirements for tax, food safety, hygiene and employment.
• No brand names, logos or personal names appear in the files.
• Single-user license: use it in your own business. Do not resell or share the files.

FAQ

What software do I need? Excel 2010 or later for the workbook and Word for the manual. The PDF opens in any PDF reader.

Does it work in Google Sheets? The workbook opens in Google Sheets. Formulas and drop-downs transfer. Check the charts and formatting after import. Excel gives the most reliable result.

Can I edit everything? Yes. Drinks, prices, targets, tasks, skills, training sessions and checklist text are all editable. Blue cells are inputs.

Is it a physical product? Can I get a refund? It is a digital download, so refunds are handled under the store's digital product policy. Read the description and the file list before you buy.

Who is it for? Independent cafe owners, head baristas, trainers and managers who train staff or watch drink costs. It suits small and medium cafes.

Does it include recipes or brand-specific guidance? It includes standards and starting recipes as editable examples. It does not name any equipment or coffee brand. Your own equipment manual and roaster advice come first.