Student Homestay Host Family Kit: Homestay Agreement and House Rules Templates
Full description
For families who host an international student through a school, a placement agency or a private arrangement. The kit puts the terms of the stay in writing before the student arrives, prepares the room, plans the first week, sets out meals and laundry, gives the student a one-page emergency sheet, and gives the family a monthly check-in routine and a clean way to close the stay. You edit the Word file or print the PDF and fill in the [bracketed] fields.
Save with a bundle: this template is also in the Alternative Lodging Bundle, 10 templates for $29 instead of $74. All 141 templates are in the All-Access Hospitality Template Library for $79.
What is inside
- Student_Homestay_Host_Family_Kit.docx (editable Word file) and Student_Homestay_Host_Family_Kit.pdf (print version), 14 A4 pages, 11 sections.
- Planning timeline: 12 tasks from 8 weeks before arrival to arrival day.
- House agreement template with 18 clauses and a signature block for host, student, parent or guardian, and agency or school coordinator.
- House rules: 17 editable rules, each with the reason behind it.
- Weekly fee and expense table: 10 items the fee may cover, 7 payment terms to agree, an illustrative weekly budget with 9 lines and a 12-week payment record.
- Room preparation checklist: 30 checks across bed and bedding, study space, storage, safety and welcome items.
- Arrival week plan for days 1 to 7, 10 welcome-talk points and an 8-point house tour checklist.
- Meal and laundry arrangements: meal plan for 5 meals and drinks, a 7-field dietary form and 8 laundry arrangements.
- Emergency information sheet: 16 contact and health fields plus what to do in 6 situations.
- Monthly check-in form: 12 areas to score and 5 talk-and-agree questions. Concern record with 7 fields.
- Departure checklist: 21 checks in three stages, an 8-item room inspection and a deposit record.
- README.txt and LICENSE-and-Terms.txt.
How it works
- Read the agreement and house rules as a family and edit them to fit your home.
- Set the weekly fee and agree what it covers before the student books travel.
- Prepare the room with the checklist and fill in the emergency sheet.
- Follow the arrival week plan, then hold a check-in once a month.
- Close the stay with the departure checklist and room inspection.
Details
- Formats: Word (.docx) and PDF.
- Language: English. A4 layout.
- Software: Word or any word processor that opens .docx files; any PDF reader.
- Delivery: instant digital download. Nothing is shipped.
Good to know
- This is a template, not legal or tax advice. Hosting rules, safety checks for adults in the home, insurance and tax on hosting income differ by place. Verify local requirements.
- Fee figures in the budget example are illustrative.
- Single-user license. Do not share or resell the files.
FAQ
Can I edit the agreement and the rules?
Yes. The Word file is fully editable. Delete the rules that do not fit your home.
Does it cover students under 18?
Yes. The agreement and rules include parent or guardian consent and points for younger students. Check what your school or agency requires.
Does it tell me what fee to charge?
No. It gives a budget layout with placeholder figures so you can work out your own costs and fee.
What software do I need?
Word or another program that opens .docx files. The PDF opens in any PDF reader.
Is this a physical product?
No. It is a digital download. Refund terms follow the store policy at the time of purchase.
