1) Product Title

Birthday Party Planner Template — 10 Pages PDF (Details, Budget, Expenses, Guests, Invites, Decor, Catering, Program & Notes)

2) Overview

Plan an unforgettable birthday with a printable 10-page planner that brings every detail into one clear place. Track your event overview and budget, monitor expenses, manage guest RSVPs and invitations, assign decorations and equipment, coordinate catering and drinks, map a time-blocked program outline, and keep final notes ready for the big day. Designed for kids’ birthdays, milestone parties, surprise events, office celebrations, club or school functions, and family gatherings.

3) What’s Inside (10 Pages)

Cover page with date and owner line.

Party Details page with overview items like date, time, location, headcount, total budget, planner contact, theme, entertainment, music, and menu.

Budget Allocation worksheet to split the total budget by category and track percentage and amount.

Expense Tracker to compare planned categories with actual purchases, units, and totals.

Guest List with name, contact, email, RSVP status, and gift tracking.

Invitations tracker with theme, budget, and sent status.

Decorations and Equipment assignments with budget and contacts.

Catering and Drinks page including catering, drinks, and alcohol sections with ownership and contacts.

Program Outline as an hour-by-hour timeline for the day.

Notes page for last-minute reminders and learnings.

Birthday Party Planner Template

4) Who It’s For

Busy parents, party planners, teachers, PTA volunteers, office admins, event coordinators, and anyone who wants a clean, print-ready system to budget wisely, follow a timeline, and keep all vendors and guests on track.

5) How It Helps

You’ll always know what to buy, how much to spend, who has RSVP’d, which tasks are assigned, and when each activity begins. The result is a calm, on-time celebration with fewer surprises and a smoother guest experience.

6) How to Use

Download the PDF after purchase. Print the specific pages you need for planning and the event day (A4 or US Letter). Use Budget Allocation before shopping, update the Expense Tracker as you purchase, manage RSVPs on the Guest List, tick Invitations as sent, assign Decor and Catering tasks with contacts, follow the Program Outline during the party, and capture post-event notes.

7) Format, License & Delivery

Digital download: PDF, 10 pages. Ink-friendly design for home or office printing. Personal use license only; redistribution or resale is not allowed. No physical item will be shipped. After checkout, your download link appears instantly on Payhip and is also emailed to you. If you select the manual UPI payment option at checkout, you’ll receive the download link by email as soon as payment is confirmed.

8) Tags

Tags: birthday party planner, party planning printable, birthday budget tracker, guest list rsvp, invitation tracker, decorations checklist, catering planner, party program schedule, birthday organizer pdf, printable event planner

9) Technical Details & Print Guide

File: PDF, 10 pages. Paper: A4 or US Letter (100–120 gsm feels sturdier). Print at 100% (no scaling). If margins are auto-added by the printer, use “Fit” to avoid clipping. Print duplicates of Program Outline and Notes for assistants or co-hosts so the event runs on time.

10) ALT Text

“Birthday Party Planner Template — 10-page printable PDF with party details, budget allocation, expense tracker, guest list, invitations, decor and equipment, catering, program outline, and notes.”

11) Meta Description

Birthday Party Planner — 10-page printable PDF to plan details, budget, expenses, guests, invites, decor, catering, program, and notes. Instant download; print at home.