AI Governance Management Toolkit

Build a practical AI governance program before AI usage gets ahead of your organization.

The implementation guide follows a 150-person staffing firm from not knowing what AI it used to operating governance: finding shadow AI and AI features switched on inside existing software, tiering, data rules, use case and risk assessment, vendor assessment, the approval workflow, deployment, monitoring, change, incidents, retirement and reporting, plus seven common scenarios including Copilot rollout, AI note-takers, recruiting AI, customer chatbots, coding assistants, AI agents and staff pasting data into public tools.

The workbook calculates a risk tier for every AI system and flags what matters: shadow AI, regulated data in a public tool, automated decisions without oversight, deployment before approval, skipped reviews, vendors that train on your data, and overdue reassessments. The AI risk assessment covers 27 risks across security, privacy, accuracy, bias and fairness, transparency, human oversight and business impact. The vendor assessment scores 27 AI-specific questions.

Built around the NIST AI Risk Management Framework and informed by ISO/IEC 42001 AI management-system concepts.

What is included

1. AI Governance Implementation Guide (PDF).

2. AI Governance Management Workbook (Excel): AI Inventory, AI Use Cases, AI Risk Assessment, AI Risk Register, AI Vendors, AI Vendor Assessment, AI Approvals, AI Incidents, Monitoring Log, AI Dashboard, Reference.

3. AI Acceptable Use Policy and Quick Guide, Registration Form, Use Case Assessment, Vendor Assessment Questions, Approval Checklist, Incident Report, Review Checklist (Word).

Who it is for

IT directors, security managers and engineers, compliance and risk managers, CIOs, COOs, AI program leaders and business owners at organizations of roughly 25 to 500 people whose employees are adopting AI faster than the organization is building the management system around it.

Formats

Excel workbook, 30-plus page implementation guide, 8 Word templates.

License

License. Your purchase grants one organization a perpetual, non-exclusive license to use, copy, and modify these materials for its own internal security program, including sharing completed questionnaires and contract exhibits with its own vendors. You may not resell, sublicense, or redistribute the templates themselves, in original or modified form, as a product. Consultants and managed service providers who want to use the materials across multiple client organizations need a practitioner license; contact cyberauctoritas.com.

Disclaimer

This material is provided for general information and internal program building. It is not legal advice and does not certify compliance with any law, regulation, or framework. Contract language must be reviewed by qualified counsel before use. Adapt every document to your organization, your risk tolerance, and your obligations.