AI Governance Management System

Build a practical AI governance program before AI usage gets ahead of your organization.

The AI Governance Management System combines the risk-management operating model of the NIST AI RMF with the management-system discipline described by ISO/IEC 42001, implemented for a 50 to 500 person organization. GOVERN covers the charter, policy, principles, roles and RACI, committee, decision authority, legal and regulatory register and AI literacy. MAP covers the inventory, use cases, lifecycle, data and stakeholder mapping, vendors and impact assessment. MEASURE covers risk assessment, testing and evaluation, metrics, monitoring, evidence, internal review and management review. MANAGE covers risk treatment, approvals, incidents, exceptions, change management, corrective action and retirement.

The worked example is a fully populated management system for a fictional 160-person staffing firm: fourteen AI systems including shadow AI and a prohibited tool, recruiting AI under conditions with an impact assessment and bias testing, a vendor that trains on payroll data, a customer chatbot whose tier was raised after deployment, a prompt injection incident, and a maturity review that shows why the program is honestly rated Emerging. A walkthrough explains every flag.

The framework crosswalk maps each component to NIST AI RMF categories, to ISO/IEC 42001 concept areas and to the NIST Generative AI Profile risks. It is an implementation aid, not a certification or conformity assessment.

Built around the NIST AI Risk Management Framework and informed by ISO/IEC 42001 AI management-system concepts.

What is included

1. AI Governance Management System Guide, AI Governance Implementation Guide and Worked Example Walkthrough (PDF).

2. GOVERN: Charter, Policy, AI Principles, Acceptable Use Policy and Quick Guide, Committee Terms of Reference, Decision Authority Matrix, Legal and Regulatory Register Guide, AI Literacy Program, Exception Process, Human Oversight Standard (Word).

3. MAP: Lifecycle Procedure, Use Case Assessment, Impact Assessment, Registration Form (Word).

4. MEASURE: Risk Assessment Method, Vendor Assessment Questions, Testing and Evaluation Plan, Monitoring Procedure, Internal Review Checklist, Annual Management Review (Word).

5. MANAGE: Incident Procedure, Change Management Procedure, Approval and Review Checklists, Incident Report (Word).

6. AI Governance Management System workbook (Excel), 25 tabs ordered Govern, Map, Measure, Manage.

7. Framework Crosswalk (Word) and 90-Day Roadmap (Word).

8. Worked example: fully populated workbook for a 160-person staffing firm (Excel).

Who it is for

IT directors, security managers and engineers, compliance and risk managers, CIOs, COOs, AI program leaders and business owners at organizations of roughly 25 to 500 people whose employees are adopting AI faster than the organization is building the management system around it.

Formats

28 Word documents, 2 Excel workbooks, 3 PDF guides, Worked example.

License

License. Your purchase grants one organization a perpetual, non-exclusive license to use, copy, and modify these materials for its own internal security program, including sharing completed questionnaires and contract exhibits with its own vendors. You may not resell, sublicense, or redistribute the templates themselves, in original or modified form, as a product. Consultants and managed service providers who want to use the materials across multiple client organizations need a practitioner license; contact cyberauctoritas.com.

Disclaimer

This material is provided for general information and internal program building. It is not legal advice and does not certify compliance with any law, regulation, or framework. Contract language must be reviewed by qualified counsel before use. Adapt every document to your organization, your risk tolerance, and your obligations.